NHULUNBUY CORPORATION LTD · QUO-02150-S4W2D5
Let’s help your team use AI confidently in their day-to-day work. We’ll start by understanding how you work, then look at safe ways to use AI, a shared database of useful prompts and hands-on training.
See how we can helpIssued 1 October 2026 · Valid until 31 October 2026
Prepared for Stacie Irving · Prepared by Lain Collopen
AI READINESS & TEAM ENABLEMENT
First, we’ll check your current AI use, information access and team readiness, as outlined in the proposal. From there, we can agree on the prompts and training that would be most useful to your people.
01 / GET TO KNOW YOUR TEAM
We’ll talk with your team about the tools they use, what they’re comfortable with and where they need help. We’ll also review access to Microsoft 365 information and identify who should join the first pilot.
What you’ll receive
A clear picture of what’s ready, what needs attention and what to do next.
02 / MAKE THE RULES CLEAR
We’ll review your AI policy with you and agree which tools staff can use, what information they can share and when they need to check an answer. The quoted allowance also covers agreed fixes to permissions and sharing.
What you’ll receive
Agreed rules for AI tools, monitoring controls and recommendations your team can refer to.
03 / SAVE WHAT WORKS
Your team shouldn’t have to start from scratch each time. We can build a shared, searchable prompt database with clear instructions, examples and checks for tasks they do regularly.
An extra we can agree together
A starter set of prompts, a simple template for adding more and someone responsible for keeping them current. We’ll agree where it lives, how many prompts to include and the cost before starting.
04 / LEARN BY DOING
We can run hands-on sessions using tasks your team recognises. Staff will practise asking useful questions, handling information safely and checking the answers. Their feedback will help us improve the shared prompts.
An extra we can agree together
Practical sessions for different roles, exercises, quick guides and a follow-up to see how people are going. We’ll agree the format, number of sessions and fees with you.
The aim is simple: people know which tool to use, have a useful prompt to start with and can judge whether the answer is right for the job.
THE SHARED PROMPT DATABASE
We could start with everyday jobs such as drafting emails, summarising meeting notes, reviewing documents and planning work. Together, we’ll choose the tasks that matter most and use approved examples to test the prompts.
| Each prompt includes | Why it matters |
|---|---|
| Task, team and intended outcome | Find the right starting point quickly. |
| A prompt to copy, with spaces for your details | Give AI the information it needs without writing everything again. |
| Approved tool and information restrictions | Know which tool to use and what information is okay to include. |
| Example output and review checklist | Check accuracy, completeness and suitability. |
| Owner, version and review date | Maintain useful prompts as tools and needs change. |
We’ll agree where the prompt database sits, who can access it and who will keep it up to date. It will hold reusable templates and approved examples.
PRACTICAL TRAINING
Learn which tools are approved, which information needs protection and when an answer needs a closer look.
Explain what you need, add the right background and ask for the format you want. Then improve the answer with a follow-up.
Try the shared prompts on familiar examples and check the answer against the source material.
Talk about what helped and what didn’t. Improve the prompts and check that people can use them confidently before taking the next step.
We’ll agree what progress looks like before training starts. That could mean completing an everyday task, finding the right prompt and spotting an answer that needs correcting. If we measure time saved, we’ll first record how long the task takes today.
YOUR INVESTMENT
The figures below belong to the original AI Readiness and Copilot Implementation proposal. The prompt database and additional training are not included in these prices and require a separate agreed scope. Professional services total 61 hours at $220 per hour, plus a $20 ordering and handling fee. Select a category to see every quoted service line. All prices below exclude GST.
| Service | Hours | Rate | Total |
|---|---|---|---|
| Project Management | 6 | $220.00 | $1,320.00 |
| Engineering Discovery | 1 | $220.00 | $220.00 |
| Service | Hours | Rate | Total |
|---|---|---|---|
| Discovery & Readiness Assessment | 2 | $220.00 | $440.00 |
| Defender for Cloud Apps Configuration | 2 | $220.00 | $440.00 |
| AI Discovery & Monitoring Review | 1 | $220.00 | $220.00 |
| AI Governance Configuration | 2 | $220.00 | $440.00 |
| Enforcement Validation & Testing | 2 | $220.00 | $440.00 |
| Update Hexicor Technical Documentation | 1 | $220.00 | $220.00 |
| Service | Hours | Rate | Total |
|---|---|---|---|
| Discovery Workshop | 4 | $220.00 | $880.00 |
| SharePoint Permissions Review | 4 | $220.00 | $880.00 |
| Teams & Sharing Review | 2 | $220.00 | $440.00 |
| Findings & Recommendations | 4 | $220.00 | $880.00 |
| Remediation Allowance | 6 | $220.00 | $1,320.00 |
| Update Hexicor Technical Documentation | 2 | $220.00 | $440.00 |
| Service | Hours | Rate | Total |
|---|---|---|---|
| Copilot Adoption Assessment Workshop | 4 | $220.00 | $880.00 |
| Assessment Analysis and Pilot User Recommendations | 3 | $220.00 | $660.00 |
| Adoption Recommendations Workshop | 4 | $220.00 | $880.00 |
| Document Assessment Findings and Recommendations | 1 | $220.00 | $220.00 |
| Service | Hours | Rate | Total |
|---|---|---|---|
| Licensing & Readiness Validation | 2 | $220.00 | $440.00 |
| Microsoft Copilot Deployment Planning, Configuration & Deployment | 3 | $220.00 | $660.00 |
| Pilot Validation & Recommendations | 2 | $220.00 | $440.00 |
| Pilot Outcome Review | 2 | $220.00 | $440.00 |
| Update Hexicor Technical Documentation | 1 | $220.00 | $220.00 |
ANNUAL MICROSOFT LICENSING
| Product | Quantity | Annual unit price | Annual total |
|---|---|---|---|
| Microsoft Defender for Cloud Apps Non-profit pricing · annual billing · one-year commitment | 38 | $15.72 | $597.36 |
| Microsoft 365 Copilot Business Annual billing · one-year commitment | 16 | $376.80 | $6,028.80 |
| Annual subtotal, ex GST | $6,626.16 | ||
| GST (10%) | $662.62 | ||
| Annual total including GST | $7,288.78 | ||
The proposal bases Copilot Business licensing on the separately discussed migration of all users to Microsoft 365 Business Premium at renewal. It states that Copilot Business is not compatible with the existing Office 365 E3 licences. Users staying on Office 365 E3 require Microsoft Copilot licensing instead.
Business Premium migration and subscription costs are not included in the quoted licensing lines above. Validate licensing and deployment timing before assigning the pilot licences.
SCOPE & DEPENDENCIES
Receive the deposit, prepare the Statement of Work, hold internal and customer kickoffs, validate technical assumptions and agree the project timeline.
We’ll need input from the people who know your work and systems. Their answers will help us choose pilot users and make useful recommendations.
Nhulunbuy determines Approved, Restricted and Monitored services with Hexicor’s recommendations. Copilot and Copilot Chat are the proposed approved platforms.
Before the pilot starts, we’ll confirm licences, migration timing, access permissions, agreed fixes and how we’ll judge success.
Six hours of permission and sharing remediation are included. Additional requirements receive separate recommendations and effort estimates.
Copilot uses existing Microsoft 365 permissions. Nhulunbuy remains responsible for information storage, sharing and access, and for ownership and maintenance of AI governance and acceptable use policies.
The governance stage includes creating a scheduled service ticket for quarterly app reviews. The proposal does not separately price an ongoing managed service.
Additional adoption, training and change management; business process redesign; organisational transformation; department-specific AI use case development; custom AI solutions; Copilot Studio agents; custom connectors; workflow automation; and third-party system integrations are excluded unless expressly scoped.
Information architecture redesign, records management, document classification and large-scale data governance remediation are also excluded unless expressly scoped. Alternative AI platforms may require a scope review.
The program is centred on Microsoft Copilot and Copilot Chat. Additional recommended services or specialist adoption partner work are separate.
The original proposal incorporates Hexicor’s General Service Terms and Specific Service Terms and describes a one-year service term, subject to extension. Freight and shipping may be charged at cost in addition to the quoted amounts.
Additional or non-fixed-fee work is subject to the labour rates, after-hours loadings, billing increments and call-out fees listed on pages 16–17 of the original proposal. Labour rates are subject to annual CPI increases on 1 July.
Formal acceptance is completed using the original proposal’s signature and purchase order section. This site presents the proposal for review; it does not record acceptance.
Read the complete proposal and termsTalk with Lain Collopen about where your team needs help, which prompts would be useful and how you’d like training delivered. We’ll agree any extra work and its cost before getting started.
lain.collopen@hexicor.com.au · 1800 888 555